1.        

District/Census Block wise statistics of total voters of existing Electoral Rolls -2012 whereof door to door verification will be conducted including statistics of new NIC holders.

NADRA

02 days

17-12-2012

18-12-2012

2.        

Printing and delivery of Lists of Electoral Rolls for door to door verification as per prescribed format to DECs / ROs Offices.

NADRA

14 days

17-12-2012

30-12-2012

3.        

a.      Engagement/appointment of Assistant Registration Officers / Supervisors and Verifying Officials.

b.      Procurement of necessary stationary items, including Forms -Alif, Form-II, Form-Bay and Register Jeem.

c.      Prepare census block wise lists of AROs/ Supervisors and Verifying Officials in softcopy (MS-Excel format) and furnish the same to the ECP through their respective PECs.

d.      Training of Verifying Staff by ROs.

e.      Preparation of two copies of description & maps for each census block for supplying to VOs and Army.

f.        Supply of Guidelines for Verifying Officials.

PECs, RECs, DECs, ROs

14 days

17-12-2012

30-12-2012

4.        

a.                  The VO will visit the allocated census block [electoral area] and mark the number on the door of each household in order to know the exact number of households the voters’ whereof are required to be verified by him.

b.                  The VO will also prepare a list of households along with name of head of household (as per prescribed format and submit a copy of the same to the Registration Officer concerned.

c.                  The Registration Officer/DEC will prepare a consolidated list of households of the district received from the VO of each census block and send the same to PEC and this Commission for information and record;

ROs, AROs, Supervisors, Verifying Officials in the presence of Army/FC

05 days

31-12-2012

04-01-2013

5.        

a.      The VO will then visit each household and verify the names of the voters on the electoral roll in accordance with the procedure that will be provided to him by the ECP in the shape of printed guidelines for the purpose of verification and will complete this exercise within stipulated time without any break [holiday].

b.      On close of each day of verification exercise, each incharge/Army Officer of a group of Verifying Officials, will get a summary-sheet prepared from each VO containing information as to how many houses were visited; number of persons verified and the number of forms of each category filled-in,  and will prepare a consolidated summary after completion of the exercise and hand over the same to his next immediate senior officer for onward transmission to the ECP.

Verifying Officials in the presence of Army/FC

18 days

05-01-2013

22-01-2013

6.        

a.      On completion of the exercise, each VO will handover the verified copy of electoral rolls; and filled-in forms to his Supervisor, who after necessary checking, will hand over the same to the ARO for further checking and onward transmission to the RO concerned.

b.      This handing over exercise will also take place under proper security to be provided by Army/FC.

c.      The RO, on receipt of verified copy of electoral rolls; and filled-in forms, will retain a Photostat copy of the same in his office and forward the Original copy thereof to NADRA for scanning, digitization and printing of updated Draft Electoral Rolls.

d.      The copying of verified electoral rolls and the filled-in forms, received by the RO, shall be done at one place, which will be secured with the assistance of Army/FC, who will provide the requisite security for this purpose.

e.      Before starting the copying exercise, RO will prepare census block-wise statistics of total forms received category-wise and number of persons verified and not-verified and send a copy thereof to the ECP for information and record.

Verifying Officials, Supervisors, AROs,  Registration Officers, Army/FC

05 Days

23-01-2013

27-01-2013

7.        

On receipt of copy of verified Electoral Rolls, Filled in Forms, NADRA will scan and digitize the changes in Electoral Rolls received on prescribed forms (Form Alif, Form-II, Form-Bay & Register-Jeem) and entries of verified voter records which were received during door-to-door verification pertaining to Karachi Division, and print the updated draft electoral rolls and send the same to Registration Officers.

NADRA

14 days

28-01-2013

10-02-2013

8.        

a.      The RO will undertake an exercise of matching/tallying the same with the retained photo copy of verified electoral rolls; and filled-in forms with the help of concerned verifying officials and supervisors under direct supervision of the ARO concerned, and overall supervision of RO to ensure that each entry has been made in accordance therewith and make necessary corrections, if any.

b.      Matching/tallying exercise will be done preferably at one pre-determined location in each district and such location will be provided appropriate security by Army/FC at least one day before commencement of the exercise till despatch of the duly tallied copy draft electoral rolls to NADRA by the RO for incorporating corrections and printing of Final Electoral Rolls.

Verifying Officials, Supervisors, AROs,  Registration Officers, Army/FC

10 days

11-02-2013

20-02-2013

9.        

a.      NADRA will ensure that the changes made by the ROs / DECs during tallying of draft electoral rolls with the retained photo copy of  verified electoral rolls and forms, have been correctly incorporated in the presence of DEC/RO concerned.

b.      NADRA will also send back all documents received by it to ROs concerned.

c.      NADRA will make ready electoral rolls database for the printing of Final Electoral Rolls for general elections 2013.

NADRA

04 days

20-02-2013

24-02-2013

Total

69 days

17-12-2012

24-02-2013